MacBook Printer Installation

Purpose: This guide will help the end user install printers on their MacBook.

Applies to: Mac OS 10.5.x

Before you begin:

You will need the following before you install your printer:

1. Network connectivity.
• You will need to be connected to the Admin network via a network cable or a wireless connection to add printers in the district
2. The name or IP address of the printer that you are adding
• This will come from your site’s Tech Coach or from the IT Department
• If you are adding a USB printer, you will not need a name or IP address, the printer should appear on the list
3. The correct drivers for the printer
• Check the Make and model of the printer that you are adding. Refer to the manufacturer’s website for the download and installation of the latest print drivers. Remember that we are using Mac OS 10.5.7 currently as there may be different drivers for the different Mac OS versions.

With your network connectivity, your printer identified, and the drivers installed you are ready to install your printer.

Installation:

Launch the Add Printer Wizard

1. Go to the System Preferences…

· Either launch the System Preferences from the icon in the tray

· OR go to the Apple Menu and select System Preferences

2. Select Print & Fax
3. Click on the ‘+’ on the left side to begin the Add Printer wizard

The Add Printer Wizard

There are 2 ways to add a printer, either by name or by IP address. Both methods are covered below. It is assumed that you are in the add printer wizard from the above steps.

Add a Printer by name

1. Select the printer name from the list of printers on the screen
2. You can change some information about the printer on this screen if you choose

· You can change the Name and Location Fields below the list of printers to a more descriptive name (for example the name could be Adele Copier and the location could be Adele Harrison). These values are to help you identify the printer, so set them accordingly.

3. Check for the correct print driver in the Print Using: dropdown
• If the correct print driver is displayed skip to Step 4. (See note below) Otherwise, continue below.
• Click on the dropdown and select ‘Select a driver to use…’
• Choose your printer Make and Model from the dropdown list

Ø If you don’t see your make and model, you may not have installed the print drivers for your particular printer. Refer to the manufacturer’s website for driver downloads and installation instructions.

4. Click the Add button. The printer should show up on your list of available printers.

Add a Printer by IP Address

1. Select the IP button from the top of the screen
2. Enter the IP Address in the Address field. It should look like 10.205.16.20 (4 numbers with periods between them)
3. Check below the address box for “Valid and complete address.”
4. Leave the Queue blank for the default queue
5. You can change the name and location fields
• You can change the Name and Location Fields to a more descriptive name (for example the name could be Adele Copier and the location could be Adele Harrison). These values are to help you identify the printer, so set them accordingly.
6. Check for the correct print driver in the Print Using: dropdown
• If the correct print driver is displayed skip to Step 7. (See note below) Otherwise, continue below.
• Click on the Print Using: dropdown and select ‘Select a driver to use…’
• Choose your printer Make and Model from the dropdown list

Ø If you don’t see your make and model, you may not have installed the print drivers for your particular printer. Refer to the manufacturer’s website for driver downloads and installation instructions.

7. Click the Add button. The printer should show up on your list of available printers.

Print a test page to check connectivity.

Notes:

A Generic PostScript Printer Driver is generally the incorrect driver. That is not to say that it will not work with your printer. The generic PostScript driver is designed to help you print documents and simple images to a PostScript printer. If possible, you want to obtain the latest drivers for your printer from the manufacturor’s website. They will include the advanced features and graphics handling routines for your printer.